ARTICLE I NAME
This organization shall be classed The MacDowell Music Club.
ARTICLE II PURPOSE
The purpose of this club is to further the development of music in the community, to encourage young musicians, and to afford the membership an opportunity for self-expression.
ARTICLE III MEMBERSHIP
Section 1: There shall be two classes of membership: Active and Life.
Section 2: Active members shall be encouraged to appear on programs and to serve on committees when asked to do so. Active members are eligible to hold office on a local, state, or national level.
Section 3: Life membership on the local, state and national level shall be available to any active member of the local blub. Life membership shall be conferred upon the receipt of a one-time dues payment as established by the Board of Directors and as stated in Article VI of these Bylaws. Life members shall have full membership rights as established for active members.
Section 4: New members will be accepted anytime. Names of proposed members are to be submitted to the membership secretary who will present them to the Board for approval. Affirmative votes by a majority of those present shall constitute acceptance.
Section 5: Any member in good standing who resigns may be readmitted to the club upon payment of dues and acceptance by the Board of Directors.
Section 6: Members in good standing in other federated clubs may transfer during a current year without paying additional dues.
ARTICLE IV OFFICERS
Section 1: The elected officers shall consist of President, First Vice President, Second Vice President, Recording Secretary, Membership Secretary, Treasurer, Parliamentarian, and Chaplain.
Section 2: The elected officers, three directors at large, and the immediate past president shall constitute the Board of Directors.
Section 3: The nominating committee, appointed by the Board, shall present a slate of officers one month prior to the last meeting of the fiscal year. A simple majority shall determine the election. Officers shall be installed at the last meeting.
Section 4: A vacancy in office may be filled at any regular meeting of the club. That officer-elect shall assume his/her duties immediately after the election, and shall hold that office until the next annual election. Board recommended candidates shall be voted on by all members present.
Section 5: Term of office shall be one year. In order to maintain and secure continuity, the nominating committee may poll the outgoing officers to ascertain their willingness to serve another term.
ARTICLE V DUTIES OF OFFICERS
Section 1: The President shall preside at all meetings and provide leadership for the smooth running of the club, and assure that the club upholds the constitutional Bylaws.
Section 2: The First Vice President shall preside in the absence of the President, guiding Program leadership, and being responsible for organizing refreshments at club meetings.
Section 3: The Second Vice President shall preside in the absence of both the President and First Vice President, and may be named Program Chairman throughout the year.
Section 4: The Recording Secretary shall keep a record of all meetings of the Club and of the Board of Directors, and keep all archives as necessary. The Recording Secretary may also be named Publicity Chairman.
Section 5: The Membership Secretary shall keep a current membership roster, send invitations to prospective members, and send notices to all members of monthly meetings.
Section 6: The Treasurer shall collect all dues, keep account of all receipts and expenditures of the Club, pay all bills, and make a full report of Club finances at each Board meeting.
Section 7: The Parliamentarian shall see that the business meetings of the club are conducted according to Roberts Rules of Order, and recommend any changes needed in the constitutional Bylaws.
Section 8: The Chaplain shall serve in his/her capacity whenever called upon for spiritual leadership, and when asked, send cards of condolence.
Section 9: The Board of Directors shall transact all the business of the Club and report its recommendations and decisions to the membership. The Board shall be free to appoint all committees deemed necessary for the work of the Club
ARTICLE V DUES
The annual dues shall be due immediately upon receipt of notice from the Treasurer, and not later than November 1. Dues shall be set by the Board of Directors. Members who are delinquent in remitting dues shall be dropped from the roll in the next issue of the Yearbook. Life membership dues shall be a one-time payment of $100.00 to MacDowell Music Club and shall cover Life Memberships in the local club and both the State and National Federations.
ARTICLE VII MEETINGS
Section 1: The meetings of the Club shall be identified as Program Meetings, Board of Directors Meetings, and Special called meetings of the Club Membership. The Board shall meet to schedule Program meetings September through May each year. The dates and designated places will be published for all members in the Yearbook. Special meetings may be called by the Board as needed to conduct club business. The Membership Secretary shall notify all active members of
Program and special meetings, noting the dates, time and place of those meetings. The number of members assembled for any duly called meeting of the Club or Board shall constitute a quorum.
Section 2: Guests are welcome to attend all Program Meetings, and active members of the Club are encouraged to extend invitations to all music lovers and their families in the community at large.
ARTICLE VIII YEARBOOK
A committee composed of the President, First Vice-President and Recording Secretary shall edit and proofread the Yearbook.
ARTICLE IX DELEGATE TO STATE CONVENTION
The President and one other or replacement shall attend. These delegates must attend all meetings and give an informative report to the club at the next regular meeting. The amount the club will pay toward the expenses of the delegates and President will be determined each year by the Board of Directors.
ARTICLE X AMENDMENTS
The Bylaws of the MacDowell Music Club may be amended at any meeting of the club or at any meeting of the Board of Directors. Prior notice to amend is not necessary.
ARTICLE XI ROBERTS RULES OF ORDER, REVISED
Shall govern this club in all cases in which they are applicable, and insofar as they are not inconsistent with the Bylaws of the State or National Federation of Music Club Bylaws.
Bylaws revised April 11, 2016.